Scheduling R&R Reports to

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Create a Runtime Input file

1. Right-click the Windows Start menu and selecting Explore.
   
   
2. Navigate to the folder where your R&R report is saved. For example, if your R&R report is saved as:
   
   C:\rrwreports\examples\myreport.RRW
   
   Then you would change to the folder named C:\rrwreports\examples.
   
   
3. Right-click in a blank area of the window and select New, Text Document.
   
   
4. Enter the following commands to tell R&R which report to run and which printer to use. To send a report to the printer saved with the report, enter the following three commands each beginning on a new line. Note that RI_REPORT specifies the full pathname to the report, RI_PRINTER specifies the output destination and RI_STATUS=T causes R&R to display a status window during report generation:
   
   RI_REPORT=C:\rrwreports\examples\myreport.RRW
   RI_PRINTER=P
   RI_STATUS=T
   
   
5. Select File, SaveAs from the Notepad menu. Enter the same name as your report except type the filename extension .RRS. For example, type:
   
   myreport.RRS
   
   

Create a Scheduled Task

1. From the Windows Start menu, select Programs, Accessories, System Tools, Scheduled Tasks.
   
   
2. Right-click in a blank area of the window and select New, Scheduled Task from the menu.
   
   
3. Right-click the item just created, which will be named “New Task”, and select Rename. Type the desired name and press Enter. (Note: the initial item name “New Task” may be followed by a number, e.g. “New Task 2”, if there is already another item named “New Task”).
   
   
4. Right-click the same item again and select Properties from the menu.
   
   
5. On the Task tab, enter information about the scheduled task in the fields as follows:
   
   
   • Run: Enter a command such as the following example, including the quotation marks (all on one line). An explanation of the command follows:
     
     "C:\Program Files\ReportWorks\rrwrun.exe" /T"C:\rrwreports\examples\myreport.RRS"
     /O"C:\rrwreports\examples\myreport.OUT"
     
     "C:\Program Files\ReportWorks\rrwrun.exe" is the name of the R&R runtime program. “rrwrun.exe” is the Xbase edition and “rswrun.exe is the SQL Edition. Depending on which version of R&R you have and where you installed it, the pathname “C:\Program Files\ReportWorks\” may need to be changed.
     
     The R&R runtime program name is followed by a space and then /T"C:\rrwreports\examples\myreport.RRS", which is the name of the R&R Runtime input text file.
     
     The runtime input text file is followed by a space and then /O"C:\rrwreports\examples\myreport.OUT", which is the name of the R&R Runtime output text file.
     
     
   • Run as: In this field, enter the name of the computer followed by a backslash and then the name of the user account. For example, enter:
     
     COMPUTERNAME\username
     
     
   • Run only if logged in: You should leave this unchecked so that Windows will log in if required. If left unchecked, you will be prompted to enter a password when you click OK. This is the password you use when you log in to Windows. A password is required for a scheduled task to run.
     
     If left unchecked, you will not be prompted for a password and if the computer is already logged in at the scheduled time, then the task will run.
     
     
   • Enabled: Leave this option checked. If you later want to temporarily disable the scheduled task but not delete it, uncheck this option.
     
     
6. On the Schedule tab, enter the desired schedule for running the report.
   
   
7. Click OK to save the scheduled task.
   
   

Testing a Scheduled Task

1. From the Windows Start menu, select Programs, Accessories, System Tools, Scheduled Tasks.
   
   
2. Right-click a task and select Run from the menu.
   
   
3. Watch for the R&R status window to display.
   
   
4. Look for the output, either on the printer or the specified output file.
   
   
5. If an error occurs, most errors will be documented in the Runtime output file. Continuing with the example above, you would open the file named C:\rrwreports\examples\myreport.OUT.